Feature & pricing How it works? Raving fans

4.9 out of 5 stars by 3,000+ customers

You shouldn’t have to work 12+ hours a day just to stay afloat.

We help small businesses take back their time with a Simple 3-step automated follow up system, so you can spend just 60 Minutes a day talking to leads who are actually ready!

Join 3,000+ small business owners who've ditched the lead chaos for a system that actually follows through, so you can too.

How It Works

Step 1

Pick A Plan

Pick the right mission level (Recruit, Recon, or Elite Ops) based on your needs.

Step 2

We Set Up Your Systems

Our team builds your CRM with Follow-up campaigns (specific to your businesses industry), lead scoring, and automation included, appointment booking, and review requests.

Step 3

You Talk to Hot Leads Daily

Spend just 60 minutes a day talking to people ready to book, buy, or schedule a discovery call

Why You’re Stuck:

You have leads but no time to follow up

You're stuck because you're wearing every hat in your business (marketing, sales, admin, and follow-up) always gets pushed to “later.” The leads are there, but without a system, they sit untouched while you focus on urgent tasks that don’t generate revenue.

You’re spending money on marketing, but wasting it on bad systems

You’re pouring money into ads, lead generation, and SEO, but without the right systems, those leads go nowhere. Instead of converting into booked appointments or sales, they sit untouched in your inbox or CRM, forgotten and ignored.

You’re tired of doing everything yourself

Where you lie awake at 3 AM, wondering if you're cut out for this, questioning everything you've built. The stress is killing your health, your marriage, and your confidence. You're too proud to admit you're drowning, but every other business owner seems to have it figured out except you.

If You Do Nothing…

❌ You'll burn out doing everything manually

You’ll waste hours chasing unqualified leads, answering the same questions over and over, and constantly reacting instead of growing your business. Eventually, the stress, disorganization, and constant pressure to “do it all” will drain your energy and kill your momentum.

❌ You’ll keep missing leads

They fill out a form, send a message, or call once… and then move on to your competitor who followed up first. Every missed lead is lost money, wasted ad spend, and a missed opportunity to grow your business.

❌ You’ll stay stuck in follow up chaos

You waste precious time every day trying to remember where each lead is in your process, while hot prospects go cold and cold ones clutter your pipeline. It’s a nonstop loop of confusion, stress, and lost revenue.

Look, this isn't your fault.

The system's rigged against small guys like us.

But there is a way out of this mess.

Picture-Perfect Solutions

What Success Looks Like from Patriot Business Systems

Turn your small business into a well-oiled, revenue generating machine:

✅ You only talk to leads who are ready to buy

✅ Your email, text, and direct mail follow-up runs itself

✅ Your team knows exactly who to call and when

✅ You get your time, sanity, and control back

24/7 AI Lead Qualification

Never miss a hot lead again — AI instantly filters tire-kickers from serious buyers, even while you’re on the job site or asleep.

Automated Appointment Scheduling

Ditch the back-and-forth. Leads book themselves directly onto your calendar, saving you time and closing more deals.

Smart Drip Follow-Up Campaigns

Follow-up like a Fortune 500 company — personalized texts, emails, direct mail automatically go out at the right time to convert fence-sitters into paying customers.

AI-Powered Google Review Management

Turn happy customers into 5-star reviews on autopilot. Our AI reaches out, asks for feedback, and posts your praises for the world to see — while flagging any bad apples.

Instant Invoicing + E-Signatures

Close the job and get paid faster. Send professional invoices and contracts in seconds, with built-in e-signature tools your clients can use from their phone.

Built-In Sales Pipeline Tracking

Know where every lead stands — from first contact to follow-up to paid invoice — in one clean dashboard built for real people, not techies.

Direct Mail Integration

Launch automated postcards to high-quality leads with one click. Set it and forget it — we’ll do the heavy lifting.

US Veteran-Owned. Built for Blue Collar

We’re not some Silicon Valley experiment. We’re real operators who built this for real business owners who get their hands dirty.

We're veterans who've run real businesses.

We know what it's like to work all day and still have a stack of leads to call at night.

We built this system to work as hard as you do, without the corporate BS or tech headaches. In short, we’ve built your command center for taking control of your business once and for all.

All Your Leads In One Spot!

Finally: A CRM That Works as Hard as You Do.

Raving Fans - What our client say about us

Stinson is a real estate investor in Waco, Texas, closing 48–50 deals a year. Stinson needed a system that would reliably follow up with stale and forgotten leads, without adding more workload. He gained peace of mind and confidence, no longer worried his pipeline was full of "maybe" leads. It even revived two deals that brought in $119K and $67K. Total game-changer for scaling. The system doesn't just organize; it directly increases income!

Stinson Bland

Before the System, we were juggling spreadsheets and losing track of leads & follow-up was inconsistent, costing us deals. Once the automated system was in place, everything changed. We finally had peace of mind knowing no lead was slipping through the cracks, and we could focus on real conversations with motivated prospects. It confirmed what we’ve always believed: no lead should be wasted just because of a broken follow-up process. That one shift brought us six figures from deals we would’ve missed entirely without the system.

Jonathan Messri

My husband and I do 20–30 deals a year while raising two young kids. I handle both acquisitions & dispositions, so staying organized is crucial. The System has been a lifesaver—automating tasks I didn’t even know could be automated. It’s helped us do more deals, with less stress. Huge thanks to Don and the team!

Shayla Dempsey

Testimonials

5.0 Stars Google Reviews

Justin Lee

Justing Lee has been using our systems for over six years! Our automation and follow up allowed an extra $65,000 in revenue for his compaign!

This is the best CRM on the market. The built in follow up system has made us a lot of money. Don is very responsive and always will to help and advise us.

Joe Lieber

Look, We Get It. You're Probably Thinking...

“Sounds good, but I don’t have time to set up another system. I’m not a tech guy & don’t even get me started on the last CRM I tried.”

We hear ya.

Most of the crap out there is built by tech bros who’ve never knocked a door, closed a deal, or worked a 12-hour day in steel-toed boots. It’s clunky, overbuilt, and leaves you hanging when you need help the most.

That’s not what this is.

We set the whole thing up

We do the heavy lifting

No tech frustrations, midnight YouTube rabbit holes, or “figure it out yourself” nonsense. We do the heavy lifting, so you can hit the ground running. Our team’s made up of folks who’ve been in your boots.

We’ve built real automations for real work—whether you’re flipping houses, crawling through attics, or detailing verhicles in the blazing sun.

This isn’t software made in a boardroom. It’s built for the field. For the trades. For people like you. And if you’re thinking about the expense, perhaps you may want to consider this instead:

How much does it cost you to lose even one lead a week? One missed review? One deal you forgot to follow up on? We help you plug those holes—and 10x that investment. This was built for blue-collar operators. You’ll be up and running in days, with a team that speaks your language.

You Got My Money...Now What???

Who We Are And What Makes Us Different.

We’re The Counter-Attack Your Competitors Don’t See Coming.

At Patriot Business Systems, we stand with the small business warriors who embody the grit and dedication that built this country. Founded by Marine veteran Donald Ross, our mission comes from seven years of military service where systems and precision meant the difference between success and failure.

After managing over $200 million in military contracts and building CRMs that are still used today, Donald brought that same battle-tested approach to the chaos of real estate and home services.

We learned that the more "knowns" a business has, the more profitable it becomes—and the more "unknowns," the more it struggles.

We didn't build this system because we thought it would be profitable. We built it because we lived through the pain of dropped leads, missed follow-ups, and software that promised everything but delivered nothing.

With honor, courage, and commitment as our guiding principles, we provide the tools and strategies to help you achieve marketing consistency, strengthen your sales process, and master follow-up with precision.

It's our mission to ensure that your business never falters and your potential is always realized.

Look, this isn't your fault.

It’s Time You Systemized Your Business

It’s Time You Systemized Your Business, Lock In Follow-Up, And Scale With Automation - So You Can Stop Losing Leads, Stop Burning Out, And Start Growing Like A Real Boss.

Choose Your Mission: Plans Built for Every Stage of Operations

You've seen what Patriot Business Systems can do. Now it's time to pick the plan that matches your current mission requirements.

Whether you're a solo operator just starting to systematize your follow-up, a growing business ready to add serious firepower, or a full-scale operation that needs every weapon in the arsenal, we've got the right deployment strategy for you. Every plan comes with the same veteran- grade support and battle-tested reliability.

The only question is: how big do you want to scale?

Recruit Plan (Good)

$97

Per Monthly

(No Setup Fee!)

Included Features:

Step 1 - SMS Follow Up Drip
Manage Pipelines & Deals (CRM)
One Custom E-Sign Template
Step-by-Step Online Course On Setting Up an AI Bot

Start Your Mission - Recruit

Recon Plan (Better)

$197

Per Monthly

(One-Time $997 setup fee)

Included Features:

Step 1 & 2 Follow Up Drip - SMS/Email
Integrated Dialer
Social media post scheduler w/ AI
Unlimited Contacts
Everything in Recruit

Start Your Mission - Recon

Questions? We’ve Got Answers.

1. How hard is this to set up?

Short answer: Not hard. We do it with you.

We offer white-glove onboarding, pre-built automations for your industry, and personalized help. You're not getting tossed into the deep end, we walk beside you, boots on the ground.

2. How much does it cost?

We’ve got packages depending on how big your operation is, but most businesses fall into a monthly range that’s less than one lost lead.

And no, we don’t do shady hidden fees or nickel-and-dime you. Want to see pricing? Just ask and we’ll break it down with zero pressure.

3. What exactly is included?

You get:

CRM with built-in text, email, phone, and voicemail

Direct mail automation (yes, real postcards)

AI chatbot

Smart scheduling Calendar(s)

Quotes, invoices, and e-sign contracts

Google review automation

Team dashboards, pipeline views, and task management

Full onboarding and ongoing support

4. Can I send direct mail from inside the system?

Yes. And it’s damn easy.

Thanks to our partnership with Yellow Letter HQ, you can send postcards in just a few clicks, no minimums, no stamps, no printer ink. Trigger it manually or set it on autopilot.

5. Can I use my own phone number?

Yep. We can port your VoIP number in, or assign you a new local number that shows up like you're calling from around the corner.

All inbound and outbound calls, texts, and voicemails are tracked right in your dashboard.

6. What if I already have a CRM like Podio or SalesForce?

No problem. We can either integrate with what you’re using or help you migrate over. Many of our users switch because their current system feels like duct tape and stress; we bring order to the chaos.

7. Is this just for real estate investors?

Hell no. We serve:

Real estate investors, agents, and wholesalers

Landscapers, roofers, HVAC, pressure washers, cleaners

Auto detailers and mobile service pros

If your business needs to track leads, book jobs, send quotes, and follow up like a machine, this system was built for you.

8. Is there a mobile app?

Yep. Manage leads, reply to texts, take calls, and trigger automation from anywhere. Whether you’re on a roof, in the field, or halfway through a flip—we’ve got your six.

9. What if I’m not good with tech?

Perfect. You’re exactly who we built this for.

We’ll train you step by step, we’ve got support, and we keep it simple. This isn’t Silicon Valley fluff, it’s a tool for operators.

10. How fast can I be up and running?

48-72 hours.

We can have your workspace live, your automations dialed in, and your follow-up firing in a couple days—not weeks. You just need to bring your leads and a little hustle.

We typically can get local phone number(s) through the A2P approval in 7 days or less allowing you to call and text right inside the system.